Set expiration dates for access to Google Drive, Docs, Sheets & Slides files

We know that businesses today don’t operate in isolation; employees work not only with one another, but with third-party vendors, clients, customers, and other businesses as well and often on a temporary basis. To keep their organization’s information safe in these situations.

Google Inc. is introducing the ability to set an “expiry date” for specific user access to files in Google Drive, Docs, Sheets, and Slides.

For instance, imagine your business hires an outside contractor for a project lasting let’s say three months. To get the job done, he needs to view a spreadsheet that might have all the contacts your employees. Following this launch, you’ll be able to share your employees list in Sheets with him, giving him the view access only (can’t edit anything), and set that access to expire when his contract does (in three months). If the he attempts to open the spreadsheet after the expiration date has passed, he’ll be denied access.

Credit: Google Blog
Credit: Google Blog

This functionality, coupled with the Information Rights Management (IRM) features they launched last year in July, should significantly increase the security of your organization’s documents and information.

This new update will only allow you to set expiration dates for users with comment or view access but you will not be able to set expiration dates for file owners or users with edit access.[related-posts]

According to Google, the feature will roll out gradually over the course of two to three months. However you might not see the feature in your domains until mid- to late Q2 2016. And the impact will be to all end users.

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